‘Groups’ is a feature that can be used instead of Branches. We usually recommend using ‘Branches’ due to easier administration if you do not have AD integration. This will depend on your needs for segregation of your users. If you have any doubts regarding what is right for you, please contact us at email@example.com.
‘Groups’ is mainly used to separate your users into departments on the platform. This feature allows for direct distribution of courses to the users divided into groups. You will have to manually add every single user to your group. If you have a lot of users you would like to add to a group, CyberPilot can help you with this, so that you don’t have to manually add hundreds of users to a group. Just let us know at firstname.lastname@example.org, and we will be happy to help!
When the users have been added, you can enrol the group to the courses relevant for the group members. All new users added to the group in the future will have to be enrolled to the group courses through the ‘Enrol to all members’ button. See instructions under ‘How to enrol courses to the group’.
Note: ‘Branches’ gives you the opportunity to categorise your employees into sub-branches. This can be beneficial if you for instance need to handle a specific branch of users. It can make it easier to get specific report options and targeted enrolment of courses to specific users.
‘Branches’ gives you the opportunity to categorise your employees into sub-branches. This can be beneficial if you for instance need to handle a specific branch of users. It can make it easier to get specific report options and targeted enrolment of courses to specific users.
How to create a group
1. On your admin homepage, click Groups
How to enrol courses to the group
You have the possibility to assign all users in a group to specific courses, by selecting the courses yourself.
1. At first, you will need to choose which courses you want to enrol to the users in the group. You do this by giving access to the courses you want to enrol them to. Click the No button under Access. The ‘No’ will turn into ‘Yes’ once you click the button.
2. Once you have chosen the relevant courses for the group, click on the Enrol members to courses button.
3. You will now be asked if you want to assign the courses to the group’s users. Click OK if you want to enrol the users of the group to the selected courses.
You have now successfully enrolled the courses to the members of the group! They will receive a mail regarding the new course(s) that are available to them.